NRAYSA ANNUAL MEETING

Sunday, March 30,2008

Present: John Noye, Bryan Graff, Debbie Keller, Mike Bonney, Doreen LaMirande, Dave Mehls, Dennis Brunkhorst, Dave Ritter, Lisa Ritter, Mike Anderson, John Peterson, Mike Weiss

A. Call to Order

Meeting was called to order by President Dave Mehls at 6:04 pm.

B. ADOPTION OF AGENDA

Motion made by John Peterson and seconded my Mike Anderson to adopt the agenda. Motion passed 12-0.

 

C. PRESIDENT’S REPORT

Dave Mehls asked for feedback on how the year went, and the following items were discussed:

1. continue to improve communication
2. continue to improve budget process
3. importance of each club having 2 members on the board
4. importance of board checking over budgets carefully
5. getting budgets in earlier than required now and provide pie chart breakdowns for parents to see where money goes
6. perhaps having a class for clubs on how to prepare budgets so they are more uniform and/or use same format
7. perhaps offering incentives (waived fees, etc.) for people who are on boards, committees, etc.
8. received copies of revised bylaws
9. getting high school coaches more involved in our program

Dave reported on this past year’s numbers of participants:

531	Baseball
130	Soccer
95	Softball
90	Football
846	Total

Doreen handed out financial reports for each club to all board members for January – December of 2007 and January to present for 2008. She has asked that everyone review the numbers and let her know in the next couple of weeks if there are any problems or discrepancies.

We now have $33,301.52 in checking and $3,352.41 in savings.

On the financial statements, the Net Ordinary Income in 2007 (p. 3) is the amount each club has that carries over into 2008. That money is there for clubs to use as they wish (purchase items, donate to park, etc.).

If anyone has paid members of their club over $600 or does so in the future, that person needs to fill out a 1099 form.

E. PARKLAND/SPORTS COMPLEX UPDATE

Dave handed out phasing plan for new park to be used when asking for grants. Phase 3 is up next. Dave finally talked to the guy in charge of the National Guard Capital Projects, and in the shuffling from person to person, they lost our project proposal for grading the park in 2009. The National Guard is in the process of trying to secure federal funding to set up a training site that stays in one spot for 10-12 weeks. They are asking to do that in NR. If we get selected, they may be able to finish the entire park in the summer of 2009.

Let Dave know if you have any questions on the phasing plan.

F. MISCELLANEOUS

Bryan Graff asked if we could find a place for people to bring their aluminum cans. John Peterson said he’d talk to the people at Gary’s Scrap Metal to see if they’ll set up an account for us. Dave Mehls said we could bring them to the Park Shop also.

G. ADJOURNMENT

Motion made by John Peterson and seconded by Mike Anderson to adjourn meeting. Motion passed 12-0. Meeting adjourned at 7:18pm.